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Attendance

 Each month we analyse our attendance. Below you can look at each months attendance figures.

attendance for September 2017

Our Policy can be found following the link below.

attendance joint

The Ashbourne Primary Cluster of School’s Attendance Policy

Mission Statement

The Ashbourne Primary Cluster of Schools aims to encourage and assist all pupils to achieve excellent levels of attendance and punctuality. We aim to ensure that all our pupils receive a full time education which maximises opportunities for each pupil to realise their true potential.

We will strive to provide a warm, welcoming and caring environment whereby each member of the community feels wanted and secure.

All school staff will work with pupils and their families to ensure each pupil attends school regularly and punctually.

Aims

  • To improve the overall percentage and attendance rate of all pupils at school.
  • To make attendance and punctuality a priority for all stakeholders.
  • To ensure an effective monitoring system is established; to provide support advice and guidance to parents.
  • To develop a systematic approach to gathering and analysing attendance related data.
  • To develop positive and consistent communication between home and school.
  • To promote effective partnerships with the Education Welfare support service and with other service and agencies.
  • To be consistent within the Ashbourne Cluster of primary schools in the granting of holiday leave requests.

Rights, Responsibilities and Roles

School

  • We will encourage good attendance and will investigate all unexplained and unjustified absenteeism.
  • We will work with parents in order to ensure high levels of attendance and punctuality
  • Contact will be made on the first day of absence if no reason for the absence has been received from the parent.
  • We will apply the policy consistently

Pupils

  • Pupils will make sure that they attend school regularly and on time.
  • Children will have their attendance celebrated during a reward assembly

Parents

  • Parents are legally responsible for ensuring their child’s regular and punctual attendance where they are properly dressed and equipped and in a fit condition to learn.
  • Parents are responsible for immediately informing the school of the reason for any absence by phone call on the first morning of any absence.
  • Parents will avoid arranging family holidays during term time.

Actions

Registration

The school day begins at 9am. Doors close at 9am prompt. The register is taken at 9:00am prompt. The register closes at 9.10am. Any child who arrives at school after 9am must be taken straight to the office whereby a Late mark will be placed in the register and they will be then taken to the classroom. Please note that if your child arrives after the close of register the child’s late will be classed as an unauthorised absence. Children delayed due to the school bus will not be recorded as late.

In the afternoon the register is taken at 1.15pm.

The register will be written in ink not pencil.

Procedures for Following up Absence/Lateness

Parents are advised to phone into school on the first day of their child’s absence to give a reason. This reason will be detailed on the register.

Contact will be made on the first day of absence via a phone call. If the phone is not answered then a text message and / or a voice mail can be left.

When a pupil is persistently absent or late and without good reason and the school’s efforts to effect improvement have been unsuccessful it may be necessary to refer the matter to the Education Welfare Officer (EWO) linked to the Multi Agency Team.

Follow up will be undertaken on specific individual absences which fall below 90%

Identification of developing patterns of irregular attendance and lateness will be monitored and the EWO may be contacted.

Holiday Requests during term time

The Government has made amendments to the Education (Pupil Registration) (England) Regulations 2006, which came into force on 1st September 2013. These state that Headteachers may not grant any leave of absence for holidays during the term time unless there are exceptional circumstances; in these cases it is the Headteacher who determines the number of days a child can be away from the school if the leave is granted. There is no ‘right of appeal’ to either the governors or the local authority regarding the Headteacher’s decision.

Within the Ashbourne primary group we are keen to ensure that there is consistency in how we approach these rules. The three schools have therefore developed the following guidelines:

  • Leave will not be granted for any reason if the child’s attendance is currently below 94% or the leave is requested two weeks before, and the week of Year 6 SATs tests
  • (in the autumn term the absence figures for the previous year will be referred to)
  • Leave will not be granted in September
  • Leave in term time will not be granted just because it is cheaper during the term time
  • Attendance at events such as christenings and weddings that have been booked during school time may be granted – but only for the day of the event. Time will not be granted for children to be with their parents on their ‘honeymoon’.
  • Parents should request holiday leave at least 2 weeks before the planned holiday.

In order that all requests within the three schools are treated equally, especially as some parents have children at more than one of the schools, the three Headteachers will form a panel to consider each request. The decision of the panel will be final.

Parents are reminded that if they take their child out of school without permission from the Headteacher they may be liable for a fixed-penalty notice fine.

We are aware that these rules may make holidays difficult for some families, but our aim, and that of the government, is to ensure that children have the best opportunity to succeed. Children will still have 13 weeks a year to have a holiday with their family.

Penalty Notices

Penalty Notices can be issued to parents and carers for non-attendance at school as part of the Anti Social Behaviour Act 2003. A Penalty notice is an alternative to prosecution. It requires the parent to pay a fixed amount as a fine for the child’s non attendance and avoids a court appearance. The fine is currently £120 to be paid within 28 days.  The 28 days starts two days after the date of issue, as shown on the notice. If the fine is paid within 21 days, payment reduces to £60.

PLEASE BE AWARE when two parents/carers are issued with a penalty notice for the same child both penalty notices must be paid.  The fine will apply to each parent for each child who fails to attend regularly and punctually. For example, in a family where there are two parents who fail to ensure proper attendance of their child, the fine would be £120 for each parent.

Strategies for Promoting Attendance/Punctuality

  • It is the belief of the staff that children are more likely to attend regularly if the curriculum is lively and meets the needs of the children. The curriculum will be reviewed regularly and topics will be based around the children’s interests.
  • Attendance statistics will be collected and used to inform pastoral and curriculum practices.
  • Rewards will be given for 100% attendance.
  • Pupils whose attendance falls below 90% will be set targets for improvement and meetings will be initiated.
  • Visits to feeder schools will be made to ensure the fullest support for all children as they transfer on to their next school.

Collection of Attendance Data

Attendance Data is collected daily, monthly and yearly. It is discussed with individual teachers, whole school and at Governors meetings and is reported in the Head teacher report.

Monitoring of Policy

This Policy will be monitored annually by the Climate for Learning Committee and will be discussed at the Joint Heads and Chairs Meetings of the Ashbourne Schools.

 

 

Ashbourne Primary Schools Cluster

APPLICATION BY PARENT/S FOR A CHILD’S LEAVE OF ABSENCE FROM SCHOOL FOR EXCEPTIONAL CIRCUMSTANCES.

To the Headteacher

Name of Child………………………………………………………….        Year Group    ………………..

Name of both parents       Mr ………………..………………………………………………………………

Mrs/ Ms/Miss ……………………………………………………………….

Address ………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………….

I / We wish to apply for our child to be absent from school for EXCEPTIONAL   CIRCUMSTANCES.

Dates:

From……………………………………………………..    To…………………………………………………….

Total number of days requested ……………..

Please supply in as much detail as possible the reason for your request and why you feel it is   exceptional circumstances:

 

 

 

 

 

Signed (both parents if applicable)                         Date …………………………………………………

 

………………………………………………………………            ……………………………………………………………….

THIS FORM SHOULD BE SUBMITTED TO THE HEADTEACHER AT LEAST 2 WEEKS BEFORE THE DATE OF REQUESTED LEAVE.

 

Ashbourne Primary Schools Cluster

APPLICATION FOR EXCEPTIONAL LEAVE OF ABSENCE

 

Name & Address of Parents

 

…………………………………                                     Date: ………………………

 

…………………………………

 

…………………………………

 

…………………………………

Dear  …………………………………………..

 

I am writing following your application for exceptional leave of absence for your

 

son / daughter…………………………………………….……………………(name)

 

Reason for request……………………………………………………….……………

 

………………………………………………………………………………..………….

 

Current Attendance……………..

 

Leave granted  in last academic year    yes/no    Reason……………………………

 

 

Dates: from…………………………..  to………………………….  Total days …….…

 

In line with the Education (pupil registration) (England) regulations 2006 which come into force from 1st Sept 2013;

 

Your request for exceptional leave has / has not been approved for the following reason/s;

……………………………………………………………………………………..

 

……………………………………………………………………………………………….

 

……………………………………………………………………………………………….

 

Signed

 

 

(Head Teacher)

 

Please note parents who take their child on unauthorised holidays may be liable to fine or prosecution.

 

Ashbourne Primary Schools Cluster

Dear Name (please do not use parent/carer)

Absence from School

Name was absent from school for (number) days between (dates and date) without explanation.  You were sent a text message / voice mail left, enquiring about the reason for absence, each day during this time.  (Or detail the contacts that were made during the absence).

I understand that (Name) was absent from school due to a family holiday.  In view of this, in accordance with Government regulation, I must mark the register for (Name) with a ‘G’ which means ‘unauthorised absence for a holiday during term-time’.  You may be issued with a Penalty Notice for this unauthorised absence.

Please do not hesitate to contact me should you wish to discuss this matter further.

 

Yours sincerely

 

 

 

 

 

 

PENALTY NOTICES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADVICE FOR PARENTS AND CARERS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Derbyshire County Council                           Children and Younger Adults

 

 

 

ADVICE FOR PARENTS AND CARERS

 

  • What is the Anti-Social Behaviour Act 2003?

The Act gives powers to local authorities, schools and the police to issue penalty notices to parents or carers for their child’s non-attendance at school.

 

  • Why have penalty notices been introduced?

Reducing absence from school is very important.  This is because missing school can damage children’s achievements, disrupt the school’s routines and affect other children’s learning.  It can also leave children at risk of anti-social behaviour and youth crime.  Above all, missing out on the opportunities provided in school can have a long-term effect on children’s chances in life.

 

  • What are my responsibilities as a parent?

You have a legal duty to ensure that your child receives full-time education[1].  Unless you can show that you are providing this yourself, you must ensure that your child attends school regularly and on time.  You will be committing an offence, therefore, if your child fails to attend regularly and punctually and the school has not given permission for the absence or late arrival.

 

Remember – only your child’s school can authorise absence or late arrival.

 

If you fail to make sure that your child attends regularly and punctually, you may be prosecuted in court.  The penalties are severe and, in serious cases, may result in a prison sentence.

 

  • What is a penalty notice?

A penalty notice is an alternative to prosecution.  It requires the parent to pay a fixed amount as a fine for their child’s non-attendance and avoids court proceedings. It is intended to secure better attendance without taking legal action through the courts.

 

  • What are the penalty costs?

The fine is £120 to be paid within 28 days.  The 28 days starts two days after the date of issue as shown on the notice. If the fine is paid within 21 days, payment reduces to £60.

 

PLEASE BE AWARE when two parents/carers are issued with a penalty notice for the same child both penalty notices must be paid.  The fine will apply to each parent for each child who fails to attend regularly and punctually.

 

For example, in a family where there are two parents who fail to ensure proper attendance of their child, the fine would be £120 for each parent.

 

 

  • Who is counted as the parent responsible for ensuring attendance?

The law defines a parent as:

  • Any natural parent, whether married or not
  • Any parent who, even if not married, has responsibility as a parent
  • Any person who, although not a natural parent, has care of a child or young person

 

Having care of a child or young person means that if the child or young person lives with you and is cared for by you then you will be regarded as the parent irrespective of what your relationship is with the child.

 

  • How are they issued?

A penalty notice will normally be sent by first class post to your home.

 

  • When are they used?

Penalty notices can be used in a wide range of situations, including but not limited to circumstances:

 

  • Where it is clear that parents fail to ensure their child attends school regularly and on time
  • Where parents take their child on holiday during term-time without the written permission of the headteacher.

 

  • Is a warning given?

A formal written warning will usually be given in the first circumstance, but there will be certain circumstances where you will not be given a formal written warning. For example, if you have taken your child on holiday in term-time without the authorisation of the headteacher.

 

  • What happens if I receive a warning letter?

The warning letter will tell you how many school sessions your child has missed and give you a minimum of 15 school days to improve your child’s attendance. If there is no significant improvement, a penalty notice will be issued.

 

We never take such action lightly and would prefer to work with parents or carers to improve attendance without having to enforce it. However, we will use these powers to ensure that your child attends school.

 

 

 

 

 

 

 

 

 

 

 

  • What does the law say regarding holidays in term-time?

 

The law makes it clear that the headteacher should not grant approval for any leave of absence during term-time, including holidays, unless there are exceptional circumstances. ²

 

Parents are not entitled to take their children on holiday in term-time. Such holidays can only be taken with the written approval of the headteacher. Each case will be considered on its own merits and the decision of the headteacher is final.

 

Please remember that holidays taken in term-time without the headteacher’s approval may result in:

 

  • Each parent receiving a penalty notice for each child for each period of absence
  • A penalty notice will be issued regardless of the child’s previous attendance
  • A penalty notice will be issued without warning

 

Taking or allowing your child to take a holiday in term-time without the school’s permission is a serious matter.  If we find that you have done so, we will not hesitate to issue a penalty notice.

 

  • Can I appeal?

There is no right of appeal once a penalty notice has been issued.

We can take back a penalty notice but only if:

  • It should not have been issued in the first place (for example, if your child was actually at school); or
  • It has been issued to the wrong person; or
  • It appears to Derbyshire County Council that the notice contains material errors.

 

If you believe that any of the above circumstances apply, you should contact Derbyshire County Council immediately with evidence to support your view.  The contact details will be included in the penalty notice.

 

  • How do I pay?

Details of how to pay will be included in the penalty notice.  Please remember that there will be no reminder to pay and no opportunity to pay in instalments.  Failure to pay within the timescales as specified in the penalty notice will result in prosecution.

 

  • What happens if I do not pay?

If you do not pay, the consequences can be very serious.  You have up to 28 days from receipt to pay the penalty notice in full.  After this time, if it has not been paid, we are required by law to begin proceedings in the magistrates’ court for the original offence of poor attendance by your child.

___________________

2 The Education (Pupil Registration) (England) (Amendment) Regulations 2013

If proven, this can attract a range of fines of up to £2500, and may include other remedies such as parenting orders, community sentences, or imprisonment, depending on the circumstances. A guilty verdict will also mean that you will have a criminal record.

 

All this can be avoided by payment in full by the due date.

 

  • Can I be prosecuted if I pay but my child still fails to attend school?

You cannot be prosecuted for the period included in the penalty notice.  However, you can be prosecuted for any further periods of non-attendance not covered by the penalty notice, depending on the circumstances.  If you are worried about this, it is vital that you work with your child’s school and support agencies such as Education Welfare Services.

 

  • Can I get help if my child is not attending regularly?

Yes, Derbyshire County Council and your child’s school will give you advice and support.  If you need help, please do not hesitate to speak to your child’s teacher, in the first instance, or with the education welfare officer in your local multi agency team. We will do all we can to help to improve your child’s attendance and to support you in making sure that your child is happy in school. For any further information please Call Derbyshire on 08 456 058 058.

 

 

 

 

[1] The law states that education must be “efficient, full-time and suitable to the child’s age, ability, aptitude and to any special educational needs the child may have either by regular attendance at school or otherwise (Section 7 of the Education Act 1996)”

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